Human Resources

This page contains various documents and forms used by Human Resources and Affirmative Action.

Note: Some of the items shown in the table below are Adobe PDF's and require Adobe Reader. Fillable PDF forms can be completed online, printed, saved, and edited.

For additional information refer to the College Policy Manual.

Form Description
Administrative Job Clusters Cluster-organized classification of jobs used to create a pay scale for administrative and professional employees.
Application for Fee Waiver (PC 191) [Fillable] Application for full-time employees to obtain fee waivers for one course per term at any public, post secondary institution.
Compensable Factors for Clusters Explanation of factors used to determine what pay grade a position falls under and to develop job hierarchy.
Employee Audit/Non-Credit Program [Fillable] Paperwork that employees must complete and submit to their supervisors in order to get approved to take courses on an audit or job-related, non-credit basis.
Employee Change of Record Form [Fillable] Standard form for employees to use when they need to record a change in name or address.
Faculty Salary Schedules proposed salary schedule for 2004-2005 Breakdown of faculty salaries based on an employee's academic rank, education level and term employed (academic year or fiscal year).
Final Check-Out Sheet for Employees Who Are Terminating Form that employees must complete before terminating work by obtaining required signatures from various departments certifying that all property of the College has been returned, all obligations and/or responsibilities have been met and all exit paperwork has been completed.
Non-Faculty Sick Leave Bank Notice of Assessment Form used to notify non-faculty Sick Leave Bank members that sick leave hours have been exhausted and more hours need to be donated to the Bank.
Outside Employment Form Form that ensures faculty and administrative/professional staff conform to TBR Policy 5:01:05:00 Outside Employment and Extra Compensation.
Professional and Support Salary Ranges (Microsoft Office Excel 2003) proposed salary schedule for 2004-2005 Spread of Southwest's pay scale according to skill level and a description of salary ranges and market rates that serve as a reference for the amount of money needed to fund a particular position.
Reclassification Factors For Skill Levels List of factors used to determine appropriate skill levels for clerical and support personnel when jobs are being reclassified or reviewed for audit.
Request for Change of Status [Fillable] Form that must be completed to process and approve an employee's change in position number, title or salary.
Request to Employ [Fillable] Form for managers to complete to process an employee's appointment to a position or to process an employee's return to a position after a break in service.
Request for Fee Discount for Spouse and/or Dependant [Fillable] Form employees use to request approval for fee discounts for a spouse's or dependent's undergraduate courses.
Sick Leave Bank Enrollment Form [Fillable] Form for employees to complete and sign acknowledging their understanding of the Sick Leave Bank and intent to join upon approval.
Faculty/Administrative/Professional/Clerical/Support Staff Tuition or Maintenance Fee Reimbursement Program Recommendation/Contract Form [Fillable] Form for employees to complete to request reimbursement for maintenance or tuition-related fees for classes taken on a part-time basis while the employee continues work responsibilities.
Form I-9, Employment Eligibility Verification [Fillable] Document that all new employees (both citizen and non-citizen), hired after November 6, 1986 must complete to document that they are authorized to work in the United States.
Form W-4, Employee's Withholding Allowance Certificate [Fillable] Document that all new employees must complete to indicate to the employer the correct amount of federal income tax to withhold from the employees pay.
Form W-9, Request for Taxpayer Identification Number and Certification [Fillable] Document that allows employees to provide their correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example, income paid to the employee, real estate transactions, mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, or contributions made to an IRA.