College Policy Manual

The Board of Regents has established policies and guidelines that are implemented on a system-wide basis. View the TBR policies and guidelines (opens new window). The current Southwest policies are listed below. Some links are PDFs and require Adobe Reader (opens new window).

Section 1: Governance, Organization and Policy

Name of Policy-Policy Number

Policy Preparation Guidelines 1:00:00:00/0
Administrative Organization of the College 1:00:00:00/1
Image Standards 1:00:00:00/2
Inclement Weather and Emergency Closing Policy 1:00:00:00/3
Inspection and Copying of Public Records 1:00:00:00/4
Internal Auditing 1:00:00:00/5
Responsibility During Administrator's Absence 1:00:00:00/6
Contracts and Agreements Requiring President's Approval 1:03:02:10/7
Substantive Change 1:03:04:00/10
College Committee Appointments 1:03:10:00/7
Managing Internal Controls 1:03:10:00/8

Section 2: Academic

Name of Policy-Policy Number

Academic Credit 2:00:00:00/1
Course Load 2:00:00:00/2
Master Inventory of Courses 2:00:00:00/3
Time to Completion of Degree (SSCC/STIM) 2:00:00:00/4
Transfer of Credit 2:00:00:00/5
Academic Advising 2:00:00:00/13
Academic Honors and Awards 2:00:00:00/14
Academic Program/Department Transfer 2:00:00:00/15
Alternative Credit/Prior Learning Assessment 2:00:00:00/16
Continuing Education Unit 2:00:00:00/17
Course Cancellations 2:00:00:00/18
Course Reduction for Faculty Senate President and Secretary 2:00:00:00/19
Course Syllabus 2:00:00:00/20
Curriculum Review and Development 2:00:00:00/21
Course Records and/or Grade Books 2:00:00:00/22
Grading System 2:00:00:00/23
Independent Study, Practica, Cooperative Education, and Internships 2:00:00:00/24
Multiple Majors/Concentrations 2:00:00:00/25
Registration 2:00:00:00/26
Schedule of Classes 2:00:00:00/27
Testing and Evaluation 2:00:00:00/28
Textbook Usage 2:00:00:00/29
Visiting Classroom Lecturers 2:00:00:00/30
Degree and Certificate Requirements 2:01:00:00/5
General Education 2:01:00:00/31
General Admission Requirements 2:03:00:00/6
Admission to Allied Health and Nursing Programs 2:03:00:00/7
Auditing Classes 2:03:00:00/8
Credit for U. S. Military Service Experience 2:03:00:00/9
Retention and Progression Standards 2:03:01:01/10
Assessment and Placement of Students 2:03:00:00/32
Class Attendance 2:03:00:00/33
Classroom Visitors 2:03:00:00/34
Academic Appeals 2:03:01:01/11
Adding, Dropping, and Withdrawing From Courses 2:03:01:01/35
Distance Education 2:05:00:00/12
Policy on Possible Research Misconduct 2:06:00:00/36
Oral and Written English Proficiency 2-06-01-00-37

Section 3: Student Affairs

Name of Policy-Policy Number

Compliance With The College and University Security Information Act of 1989 3:00:00:00/1
Student Publications 3:00:00:00/2
Student's Permanent Academic Record 3:00:00:00/3
Student Organizations: Official Registration 3:01:01:00/4
Student Organizations: Programs and Activities 3:01:01:00/5
Student Government Constitution 3:01:02:00/20
Academic Misconduct 3:02:00:01/6
Classroom Misconduct 3:02:00:01/7
Student Disciplinary Rules 3:02:00:01/8
Student Due Process 3:02:01:00/9
Student Complaints 3:02:01:01/22
Student Traffic Appeals 3:02:02:00/10
Traffic and Parking Regulations 3:02:02:00/11
Use of Campus Property and Facilities 3:02:02:00/12
Confidentiality Of Student Records 3:02:03:00/13
Financial Aid Policy 3:04:01:00/14
General Operations – Financial Aid 3:04:01:00/15
Granting Student Scholarships, Grants, and Financial Aid Programs 3:04:01:00/16
Satisfactory Academic Progress For Federal Financial Aid Recipients 3:04:01:00/17
Regulations for Classifying Students In-State and Out-of-State for the Purpose of Payment of College Fees and Tuition 3:05:01:00/18
Drugs and Alcohol 3:05:01:01/19
Tobacco-Free Campus 3:05:01:02/23
Sexual Misconduct 3:06:00:00/12

Section 4: Business and Finance

Name of Policy-Policy Number

Admission Charges to Southwest Tennessee Basketball Games 4:00:00:00/1
Budget Policies and Procedures 4:00:00:00/2
Campus Bookstore Returns and Buybacks 4:00:00:00/3
Acceptable Usage Policy 4:00:00:00/5
Claims Process Before the Claims Commission 4:00:00:00/6
Classification of Employees, their Spouses & Children for Purposes of Fees 4:00:00:00/7
Employee Debts to the College 4:00:00:00/8
Equipment Inventory Control 4:00:00:00/9
Faculty and Staff Traffic Appeals 4:00:00:00/10
Maintenance of Facilities 4:00:00:00/11
Petty Cash Procedures/Authorization 4:00:00:00/12
Purchasing Records - Inspecting and Copying 4:00:00:00/13
Voice Mail Policy and Procedure 4:00:00:00/15
Memberships and Subscriptions 4:00:00:00/20
Student Email Policy 4:00:00:00/22
Employee Email Policy 4:00:00:00/23
Charging and Distribution of Indirect Costs (Overhead) Policy 4:00:00:00/24
Classroom Furniture 4:00:00:00/32
Office Furniture 4:00:00:00/33
Space Utilization 4:01:02:00/36
Refund of Registration Fees and Tuition 4:01:03:01/39
Book Allowance Policy 4:01:03:02/40
Solicitation and Acceptance of Gifts 4:01:04:00/16
Approval to Solicit External Funds 4:01:04:01/29
Proposal Preparation for External Funding Requests 4:01:04:02/30
Grants Management 4:01:04:03/31
Foundations 4:01:07:02/17
Purchasing Policies and Procedures 4:02:10:00/18
Mobile Computing Device Policy 4:02:10:02/26
Electronic Information Security Policy 4:02:20:00/37
Motor Vehicles 4:03:02:00/19
Vehicle Replacement 4:03:02:01/35
General Travel 4:03:03:00/21
General Travel-Local 4:03:03:01/21
Mobile Communications Policy 4:03:04:00/22
Business Meals 4:07:00:00/34
Guidelines for Discretionary Business Expenses 4:07:00:00/37

Section 5: Personnel

Name of Policy-Policy Number

Accidents or Injuries 5:00:00:00/1
Americans with Disabilities Act Grievance Procedures 5:00:00:00/2
Background Check Process 5:00:00:00/3
Class Attendance During Working Hours 5:00:00:00/4
The Classification – Compensation Plan and Pay Administration for Basic Occupations (Clerical and Support) 5:00:00:00/5
Crime Awareness and Campus Safety 5:00:00:00/6
Death or Serious Illness of Employees and/or Members of Their Immediate Families 5:00:00:00/7
Deductions for Contributions to Charitable Organizations 5:00:00:00/8
Conduct and Behavior 5:00:00:00/9
Drug-Free Campus 5:00:00:00/10
Fair Labor Standards Policy 5:00:00:00/11
Key Control System 5:00:00:00/12
Procedure to Request Legal Counsel 5:00:00:00/13
Registration of Volunteer Workers 5:00:00:00/14
Anti-Harassment 5:00:00:00/15
Smoking Policy 5:00:00:00/16
Threatening Telephone Calls 5:00:00:00/17
Financial Exigency 5:00:00:00/18
Code of Conduct 5:00:00:00/41
Attendance 5:01:00:00/18
Flex Time 5:01:00:00/19
Hiring Procedures 5:01:00:00/20
Office Hours 5:01:00:00/21
Overtime, Compensatory Time, and Extra Compensation 5:01:00:00/22
Transfers and Promotions 5:01:00:00/23
Temporary Employment 5:01:00:00/44
Reduction-in-Force/Realignment of Non-Tenured Employees Policy 5:01:00:00/45
Dress and Grooming 5:01:00:00/46
Extra Compensation for Additional Duties and Interim Appointments 5:01:00:01/31
Teaching Load for Adjunct Faculty 5:01:00:04/40
Performance Evaluations 5:01:00:04/47
Personnel Records 5:01:00:10/24
Faculty and Non-Faculty Sick Leave Bank 5:01:01:00/25
Separation From Employment 5:01:01:00/26
Employment of Student Workers 5:01:02:00/27
Equal Employment Opportunity, Affirmative Action, Discrimination, and Nepotism 5:01:02:00/28
Non-Discrimination on the Basis of Sex in Education Programs and Activities 5:01:02:00/29
Salary Increment for Faculty Promotion in Rank 5:01:00:02/32
Faculty Development and Evaluation 5:01:00:03/34
Employee Demotions 5:02:00:00/33
Minimum Faculty Teaching Qualifications 5:02:01:00/42
Emeritus Faculty 5-02-01-10-43
Faculty Promotions 5:02:02:01/37
Employment Grievance and Complaint 5:02:03:00/30
Academic Tenure 5:02:03:01/38
Academic Freedom and Responsibility 5:02:03:02/39