College Policy Manual
The Tennessee Board of Regents has established policies and guidelines that are implemented on a system-wide basis. View the TBR policies and guidelines. The current Southwest policies are listed below.
Section 1: Governance, Organization and Policy
Name of Policy-Policy Number
- Policy Preparation Guidelines 1:00:00:00/0
- Administrative Organization of the College 1:00:00:00/1
- Image Standards 1:00:00:00/2
- Inclement Weather and Emergency Closing Policy 1:00:00:00/3
- Inspection and Copying of Public Records 1:00:00:00/4
- Internal Auditing 1:00:00:00/5
- Responsibility During Administrator's Absence 1:00:00:00/6
- Contracts and Agreements Requiring President's Approval 1:03:02:10/7
- Substantive Change 1:03:04:00/10
- College Committee Appointments 1:03:10:00/7
- Managing Internal Controls 1:03:10:00/8
Section 2: Academic
Name of Policy-Policy Number
- Academic Credit 2:00:00:00/1
- Course Load 2:00:00:00/2
- Master Inventory of Courses 2:00:00:00/3
- Time to Completion of Degree (SSCC/STIM) 2:00:00:00/4
- Transfer of Credit 2:00:00:00/5
- Academic Advising 2:00:00:00/13
- Academic Honors and Awards 2:00:00:00/14
- Academic Program/Department Transfer 2:00:00:00/15
- Alternative Credit/Prior Learning Assessment 2:00:00:00/16
- Continuing Education Unit 2:00:00:00/17
- Course Cancellations 2:00:00:00/18
- Course Reduction for Faculty Senate President and Secretary 2:00:00:00/19
- Course Syllabus 2:00:00:00/20
- Curriculum Review and Development 2:00:00:00/21
- Course Records and/or Grade Books 2:00:00:00/22
- Grading System 2:00:00:00/23
- Independent Study, Practica, Cooperative Education, and Internships 2:00:00:00/24
- Multiple Majors/Concentrations 2:00:00:00/25
- Registration 2:00:00:00/26
- Schedule of Classes 2:00:00:00/27
- Testing and Evaluation 2:00:00:00/28
- Textbook Usage 2:00:00:00/29
- Visiting Classroom Lecturers 2:00:00:00/30
- Degree and Certificate Requirements 2:01:00:00/5
- General Education 2:01:00:00/31
- General Admission Requirements 2:03:00:00/6
- Admission to Allied Health and Nursing Programs 2:03:00:00/7
- Auditing Classes 2:03:00:00/8
- Credit for U. S. Military Service Experience 2:03:00:00/9
- Retention and Progression Standards 2:03:01:01/10
- Assessment and Placement of Students 2:03:00:00/32
- Class Attendance 2:03:00:00/33
- Classroom Visitors 2:03:00:00/34
- Academic Appeals 2:03:01:01/11
- Adding, Dropping, and Withdrawing From Courses 2:03:01:01/35
- Distance Education 2:05:00:00/12
- Policy on Possible Research Misconduct 2:06:00:00/36
- Oral and Written English Proficiency 2-06-01-00-37
Section 3: Student Affairs
Name of Policy-Policy Number
- Compliance With The College and University Security Information Act of 1989 3:00:00:00/1
- Student Publications 3:00:00:00/2
- Student's Permanent Academic Record 3:00:00:00/3
- Student Organizations: Official Registration 3:01:01:00/4
- Student Organizations: Programs and Activities 3:01:01:00/5
- Student Government Constitution 3:01:02:00/20
- Academic Misconduct 3:02:00:01/6
- Classroom Misconduct 3:02:00:01/7
- Student Disciplinary Rules 3:02:00:01/8
- Student Due Process 3:02:01:00/9
- Student Complaints 3:02:01:01/22
- Student Traffic Appeals 3:02:02:00/10
- Traffic and Parking Regulations 3:02:02:00/11
- Use of Campus Property and Facilities 3:02:02:00/12
- Confidentiality Of Student Records 3:02:03:00/13
- Financial Aid Policy 3:04:01:00/14
- General Operations – Financial Aid 3:04:01:00/15
- Granting Student Scholarships, Grants, and Financial Aid Programs 3:04:01:00/16
- Satisfactory Academic Progress For Federal Financial Aid Recipients 3:04:01:00/17
- Regulations for Classifying Students In-State and Out-of-State for the Purpose of Payment of College Fees and Tuition 3:05:01:00/18
- Drugs and Alcohol 3:05:01:01/19
- Tobacco-Free Campus 3:05:01:02/23
- Sexual Misconduct 3:06:00:00/12
Section 4: Business and Finance
Name of Policy-Policy Number
- Admission Charges to Southwest Tennessee Basketball Games 4:00:00:00/1
- Budget Policies and Procedures 4:00:00:00/2
- Campus Bookstore Returns and Buybacks 4:00:00:00/3
- Acceptable Usage Policy 4:00:00:00/5
- Claims Process Before the Claims Commission 4:00:00:00/6
- Classification of Employees, their Spouses & Children for Purposes of Fees 4:00:00:00/7
- Employee Debts to the College 4:00:00:00/8
- Equipment Inventory Control 4:00:00:00/9
- Faculty and Staff Traffic Appeals 4:00:00:00/10
- Maintenance of Facilities 4:00:00:00/11
- Petty Cash Procedures/Authorization 4:00:00:00/12
- Purchasing Records - Inspecting and Copying 4:00:00:00/13
- Voice Mail Policy and Procedure 4:00:00:00/15
- Memberships and Subscriptions 4:00:00:00/20
- Student Email Policy 4:00:00:00/22
- Employee Email Policy 4:00:00:00/23
- Charging and Distribution of Indirect Costs (Overhead) Policy 4:00:00:00/24
- Classroom Furniture 4:00:00:00/32
- Office Furniture 4:00:00:00/33
- Space Utilization 4:01:02:00/36
- Refund of Registration Fees and Tuition 4:01:03:01/39
- Book Allowance Policy 4:01:03:02/40
- Solicitation and Acceptance of Gifts 4:01:04:00/16
- Approval to Solicit External Funds 4:01:04:01/29
- Proposal Preparation for External Funding Requests 4:01:04:02/30
- Grants Management 4:01:04:03/31
- Foundations 4:01:07:02/17
- Purchasing Policies and Procedures 4:02:10:00/18
- Mobile Computing Device Policy 4:02:10:02/26
- Electronic Information Security Policy 4:02:20:00/37
- Motor Vehicles 4:03:02:00/19
- Vehicle Replacement 4:03:02:01/35
- General Travel 4:03:03:00/21
- General Travel-Local 4:03:03:01/21
- Mobile Communications Policy 4:03:04:00/22
- Business Meals 4:07:00:00/34
- Guidelines for Discretionary Business Expenses 4:07:00:00/37
Section 5: Human Resources
Name of Policy-Policy Number
- General Personnel Policy 5:01:00:00
- Accidents or Injuries 5:00:00:00/1
- Americans with Disabilities Act Grievance Procedures 5:00:00:00/2
- Background Check Process 5:00:00:00/3
- Class Attendance During Working Hours 5:00:00:00/4
- The Classification – Compensation Plan and Pay Administration for Basic Occupations (Clerical and Support) 5:00:00:00/5
- Crime Awareness and Campus Safety 5:00:00:00/6
- Death or Serious Illness of Employees and/or Members of Their Immediate Families 5:00:00:00/7
- Deductions for Contributions to Charitable Organizations 5:00:00:00/8
- Conduct and Behavior 5:00:00:00/9
- Drug-Free Campus 5:00:00:00/10
- Fair Labor Standards Policy 5:00:00:00/11
- Key Control System 5:00:00:00/12
- Procedure to Request Legal Counsel 5:00:00:00/13
- Registration of Volunteer Workers 5:00:00:00/14
- Anti-Harassment 5:00:00:00/15
- Smoking Policy 5:00:00:00/16
- Threatening Telephone Calls 5:00:00:00/17
- Financial Exigency 5:00:00:00/18
- Code of Conduct 5:00:00:00/41
- Attendance 5:01:00:00/18
- Flex Time 5:01:00:00/19
- Hiring Procedures 5:01:00:00/20
- Office Hours 5:01:00:00/21
- Overtime, Compensatory Time, and Extra Compensation 5:01:00:00/22
- Transfers and Promotions 5:01:00:00/23
- Temporary Employment 5:01:00:00/44
- Reduction-in-Force/Realignment of Non-Tenured Employees Policy 5:01:00:00/45
- Dress and Grooming 5:01:00:00/46
- Extra Compensation for Additional Duties and Interim Appointments 5:01:00:01/31
- Teaching Load for Adjunct Faculty 5:01:00:04/40
- Performance Evaluations 5:01:00:04/47
- Personnel Records 5:01:00:10/24
- Faculty and Non-Faculty Sick Leave Bank 5:01:01:00/25
- Employment of Student Workers 5:01:02:00/27
- Equal Employment Opportunity, Affirmative Action, Discrimination, and Nepotism 5:01:02:00/28
- Non-Discrimination on the Basis of Sex in Education Programs and Activities 5:01:02:00/29
- Faculty Development and Evaluation 5:01:00:03/34
- Employee Demotions 5:02:00:00/33
- Minimum Faculty Teaching Qualifications 5:02:01:00/42
- Emeritus Faculty 5:02:01:10:43
- Faculty Promotions 5:02:02:01/37
- Employment Grievance and Complaint 5:02:03:00/30
- Academic Tenure 5:02:03:01/38
- Academic Freedom and Responsibility 5:02:03:02/39
